Forwarding of e-mails is one of the topics I recieve contacted in regards to the most. And, the one that also causes hurt feelings and misunderstandings greater than almost every other topic. E-mails flow in from onliners asking regarding a nice means of telling someone they value, relative, friend or associate not to forward attachments, chain e-mails, religious and political commentary or even the jokes which can be so prevalent online.
Most onliners are afraid to question others to quit. Individuals who are required to stop, no matter how nicely, get offended and feel just like their thoughtfulness is not appreciated. But lets think about this a moment. How really thoughtful could it be to click the multi forward, then a variety of e-mail addresses thus hitting send? Well, your brain had to consider those steps but does that make that effort truly thoughtful. I dont think so
Listed below are the 5 Rules of Forwarding E-mails that those who are being truly thoughtful follow. If everyone followed these simple little rules each of the problems connected with forwarded e-mails could possibly be avoided. Sticking to these guidelines can assist both those thinking these are thoughtful and those that dont desire to appear otherwise:
Dont forward anything without editing out all the forwarding >>>>, other e-mail addresses as well as headers and commentary from all the other forwarders. Dont make folks look of all the gobbledygook to see what exactly it is you thought was worth forwarding. When you must forward, only forward the specific guts or content in the e-mail that you are from the opinion is valuable. Look at this neat free program to help you out: Email Stripper. For Macs: TextSoap 7
If you fail to take the time to write an individual comment for the person you happen to be sending to on top of your forwarded e-mail then you shouldnt forward it in any way.
Think carefully about if what you are actually forwarding will probably be of value (accurate information look for hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (do they have the identical sense of humor when you do) towards the person on the reverse side. Or can you just believe it is worthy? If you fail to think about why a person you happen to be forwarding to want to receive the e-mail then dont forward it. If on company time using company e-mail think not twice, but three times if forwarding may be worth the chance of your on-the-job credibility and professionalism being diminished.
It will go without saying (But I ought to say it because folks do so anyway.) that forwarding of chain letters; regardless how noble this issue might seem, virus warnings or whatever says to everyone you know simply shouldnt be forwarded because in most cases it can be plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is no chain to interrupt or continueno cause or effect whether you need to do or not. Also, the reality is its not all commentary is going to be appreciated through the other side if they have an alternative viewpoint than you dobe careful here.
When you must forward to multiple people, put your e-mail address in the TO: field and all of the others you happen to be sending to in the BCc: field to protect their e-mail address from being published to individuals they do not know. This can be a serious privacy issue! Tend not to perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses within the To: or Cc: field by continuing to forward those visible addresses to the contacts! Remove any e-mail addresses in your body in the e-mail that have been forwarded by people who brush off the privacy with their friends and associates.
The above mentioned 5 rules will help qualify if the e-mail is definitely worth forwarding and the best way to do this if it is. If these efforts should not be made, there is no excuse to have mad or have hurt feelings when motivated to stop. And if required to stop forwarding, one shouldnt get mad; just realize anyone on the opposite side certainly has the legal right to make that request.
With an aside, also take into account that when you are forwarding a personal e-mail that had been sent to you, you should obtain the senders permission to forward it on to others (or post it publicly). E-mails are copyright protected by their authors. In addition to that, common courtesy dictates you should ask the author first in case the e-mail sent for your eyes only might be forwarded to strangers or others for which it was not originally intended.
After the day, in terms of receiving unwanted forwarded e-mails, when you fear hurting someones feelings by asking them to stop forwarding you e-mail, know they probably meant well, were really thinking about you, were working to make a point ahhh, just hit delete!